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International Virtual Exchange Conference - Call for Proposals

IVEC 2019 Call for Proposals are open.

October 25-26, 2019
Tacoma, WA, USA
IVEC 2019 is the largest and most prominent event focused on virtual exchange, providing a lively forum for professors, administrators and students from institutions around the world. IVEC 2019 is hosted by the University of Washington Bothell and Tacoma campuses, in collaboration with the State University of New York (SUNY) COIL Center, DePaul University, UNICollaboration, Drexel University, and East Carolina University.
For more information about the conference and the practice of virtual exchange, please visit
We invite proposal submissions from institutions and organizations around the world focused on virtual exchange, collaborative online international learning and technology enabled global learning.  We also welcome and encourage student participation in the conference.  All complete submissions will undergo a double blind peer review.  Authors will be notified in time to register by the early registration deadline.
2019 Conference Tracks
  • Innovative Pedagogy and Practice
  • Student Voices: Perspectives on International Learning through Virtual Exchange
  • Tools and Technologies
  • Virtual Exchange as Strategy and Policy
  • Assessing Impact through Research
Session Formats
Traditional conference presentations by one or more authors, followed by Q&A. Presentations must provide an in-depth examination of the topic. Presentation proposals should include a full description of what will be presented. Presentations will be 30 minutes, including Q&A.
Panels are moderated sessions of experts discussing a topic, designed to give the audience different perspectives. Panels should focus on interactive discussion between the panel members, and between panelists and the audience. Panel proposals should include the topics to be discussed, how the audience will be engaged in the discussion, and expected outcomes for the session. Panel discussions will be 30 or 60 minutes.
Action Lab
Action Labs are action-oriented, hands-on sessions. These sessions could take the form of a workshop, a brainstorming discussion, a demonstration, or a participatory how-to session. Action Labs are intended to train participants, engage participants in thoughtful discussion, provide opportunities for feedback on new ideas or practices, and incubate new projects. Action Lab proposals must describe the intended content, goals of the session, and hands-on components of the session. Action Labs will be 60 minutes.
Flash presentation
Flash presentations are concise presentations of 7 minutes.  These presentations should be lively, direct, brief and very focused.  Flash presentations can present a single issue and your response to it, raise questions for the field to consider, discuss a challenge faced and its solution, or give a high level overview of a project or collaboration.  Flash presentations will be grouped into a 60 minute session, with 10 minutes at the end for presenters and attendees to mix and ask questions.    
Submission Information
Proposals should be submitted through Submissions must include a short abstract (up to 150 words) and an extended narrative (up to 750 words - optional for flash presentations). The extended narrative should clearly articulate what presenters will address and 2-3 learning outcomes.  Authors should ensure that enough details are given to be able to assess the novelty, relevance and/or the impact of the proposed session.
The following information will be requested during the submission process:
  • Names, titles, institutional or organizational affiliation and short bio for all presenters or panelists
  • Conference track (selected from the list above)
  • Preferred session format (selected from the list above)
  • Title of session
  • Abstract (up to 150 words)
  • Extended Narrative including learning outcomes (up to 750 words)
All presenters are required to register for the conference by July 15, 2019. Please note that we will not be able to provide travel support or registration fee waivers for presenters.
Review Criteria
We encourage proposals that are original, engaging, significant, of high quality, clear and relevant.
  • Original: the proposal explores a new idea, project or issue; discusses new research; or presents new ways of considering existing information
  • Engaging: presentation format will involve the audience in some way, or has high potential to attract conference attendees by addressing needs of the community
  • Significant: the proposal raises and discusses issues important to virtual exchange and engagement, and its contents can be broadly disseminated and understood
  • Supported: claims are backed by sufficient data; claims draw upon relevant literature and/or multiple perspectives; and limitations are described honestly
  • Clear: the intended outcomes of the session are easily understood
  • Relevant: the proposal addresses topics of interest in virtual exchange
  • Call for Proposals Distribution: December 10, 2018
  • Proposal System Opens: January 15, 2019
  • Submissions Due: March 1, 2019
  • Notification of Acceptance: May 1, 2019
  • Presenter Registration Deadline: July 15, 2019
  • Submission of Papers for Conference Proceedings (optional): September 10, 2019
  • Submission of Presentations for Posting Online: October 10, 2019
Publication in Proceedings and Filming
If you would like to submit a paper for publication in the conference proceedings, please submit a clean, edited copy no later than September 10, 2019.  Conference Proceedings will be available in print and online. During the conference, presentations may be filmed and made available online by livestream or as archived video. Presenters are also requested to submit copies of their presentation slides to be made available after the conference.
Journal Publication Opportunity
We are very pleased to announce that the Journal of Virtual Exchange (JVE) will publish a selection of papers from the International Virtual Exchange 2019 Conference. The JVE is an open-access, peer-reviewed journal aimed at virtual exchange practitioners and researchers and published by UniCollaboration.  Please note that all submissions will undergo a double-blind peer review process. Articles selected for publication must meet the established criteria and guidelines of the journal, which can be found at
The organizers support the use and creation of Open Educational Resources.  All submissions and presentations must be licensed under the Creative Commons Attribution-Noncommercial 4.0 License (, which permits others to share and build on your work for educational, research and other non-commercial purposes.  By submitting a proposal you agree to use this license on work submitted related to your presentation.
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