On this page you will find the videos and resources from a "Technology Training Session For New(ish) Faculty" given in August of 2020. The handouts from this session can be can be downloaded here.

1: Introduction

Here is my contact information at DePaul University:


I also teach Internet Marketing at DePaul. MKT 595 and Practical Internet Marketing are two of the courses that I teach. Both are available as online classes.

I am  on the 7th floor of the DePaul Center (1 East Jackson Blvd., Chicago, IL 60604 – the same building as the Barnes and Noble bookstore). Take a left after coming out of the elevators. My office is just past the stairs to the 6th floor.

I don’t know if you are a fan of the Lonely Planet travel guides, but each book has a disclaimer that explains that things change - a printed guide may not always be accurate. And this is the same for this resource. The content is correct today, but things change.

2: Course Modalities

There are various modalities (ways in which a course is delivered) at DePaul. For the College of Business, the distinctions were fairly simple pre-pandemic.

  1. Web-enhanced: A course in which some of the regularly scheduled classroom time is extended with online activities.
  2. Hybrid: A course in which 50 percent of the regularly scheduled classroom time is replaced consistently by online activities. The face-to-face meetings typically occurring weeks 1, 3, 5, 7, 9 or 2, 4, 6, 8, 10. The eleventh week is either the final exam or student project/presentations. Schedule is adjusted for summer classes.
  3. Online: A course in which 100 percent of the regularly scheduled classroom time is replaced by online activities. The final exam or student project/presentations may take place entirely online.

The pandemic has changed things. DePaul University now has nine modalities that define how a course is taught. These course modalities are described on the Teaching Commons website. Six of these modalities take place on campus. Three modalities take place fully online. For Fall 2020, the College of Business had planned to utilize four of those modalities.

  1. Online Hybrid
  2. Online Asynchronous
  3. On-Campus Alternating
  4. On-Campus Alternating plus Zoom

However, after following advice to keep the campus closed the college shifted to three online modalities:

  1. Online Synchronous
  2. Online Hybrid
  3. Online Asynchronous

When we return to campus, we will be leveraging the newly constructed Zoom+ and Trimodal classrooms.



3: Desire2Learn

Desire2Learn (D2L) is DePaul's learning management system. It provides instructors with a relatively easy way to create a course website, giving students online access to course syllabi, assignments, readings, electronic drop boxes, online quizzes, discussion boards, grades, and more.

The class rosters are updated at least twice a day. The D2L classlist will update each day as students add and drop courses.

We have created a D2L template that may be helpful for faculty who have not taught online before. If you would like this template copied to your Spring courses:

  1. Go to https://wapp.is.depaul.edu/lmsforms/allforms.aspx
  2. Click on "Copy Course Content."
  3. In the “If your course is not available in the dropdown, type as much course information as you can recall in the box below” textbox, type “Driehaus Online Starter Pack.”
  4. Select the course you want to Copy Into.
  5. Click on “Submit."
  6. On the next page, verify that the information you have provided is correct, and then click on “Submit."
 
The "Driehaus Online Starter Pack” contains:

  • Welcome message to students.
  • Resources for instructors.
  • Panopto instructions for instructors.
  • Online student resources (academic, technology, software, library, etc.).
  • Example syllabus.
  • Example schedule.
  • Discussion board introductions and Q&A.

If you just want to look at the course, I can add you as an “Observer.” To add you I would need via email:

  1. Your name.
  2. Your EmpID (the seven-digit number on your DePaul ID card).

There are also some D2L best practices that we recommend. Practitioners of online learning realize the value of backward design – understanding how to successfully assess student learning and proficiency at the culmination of a course, and then working backwards to create the necessary activities and content that efficiently bring a student to that point. This is where course and modular learning objectives come in.

The best way to move your course online is to think about your learning objectives, which may cause you to rethink activities that successfully lead to students demonstrating abilities, skills, and knowledge.

In the College of Business, many courses ends with assessments. For the College of Business we recommend these four options:

  1. Takehome: Give a week for students to upload to D2L Submissions.
  2. D2L Quiz: Timed exam (via D2L Quiz), available for a week.
  3. Presentation: Recorded in Panopto, Voicethread.
    • If students have another option that works, let them use that.
  4. Project: Upload to D2L Submissions.

DePaul has an automated service that can be used to provide additional security to online exams in D2L. This service is called “Respondus Monitor.” Respondus Monitor is available for all DePaul faculty to use in their D2L courses, if they wish.

DePaul’s Teaching Commons has Respondus Monitor documentation and request forms here.

There are three ways DePaul faculty can implement Respondus Monitor:

  1. Read the Teaching Commons instructions and then make the changes in D2L.
  2. Ask FITS to enable Respondus Monitor on an existing D2L quiz via the request form
  3. Ask FITS to help setting up a new quiz and then enable Respondus Monitor via the request form.

Gradescope is a tool designed to streamline and standardize paper-based, digital, and code assignments. It supports problem sets and projects as well as worksheets, quizzes, exams, and papers. Students can upload written assignments to be graded by an instructor or teaching assistant in an online interface that allows for spontaneous rubric creation and feedback. Gradescope is integrated with D2L with embedded links and gradebook synchronization.

Providing a detailed syllabus for your students will greatly reduce student confusion. We recommend proving this as a webpage on your D2L course, rather than just uploading a Word document.

We also recommend rethinking deadlines, and moving away from deadlines at 11:59 p.m. to during regular office hours (where you and support staff are able to respond to last-minute student questions).

Faculty are advised to contact their publisher’s representative if using a textbook. You can arrange for the course cartridge for the courses you are teaching to be imported into D2L. The quiz bank is there in case you need to create D2L quizzes and exams:

  1. Log into your course in D2L.
  2. Click on “Course Administration” then “Import/Export/Copy Components.”
  3. Select “Import Components” and click on “Start.”
  4. Click and drag your zip file into the Upload area.
  5. Click “Import All Components.” The import will process and the bank will now appear in the Question Library.

If you find yourself emailing or posting the same answers to the discussion board, then having stock text that you can adapt will make you more efficient. You can keep this text in Evernote, OneNote, or Google Keep. That way you have access to this text wherever you may be.

To keep your inbox more manageable, we recommend asking your students to use D2L discussion boards as the place to ask course-related questions.

You will probably want to add video to your D2L course. Before creating something from scratch, search the extensive library of recorded video in LinkedIn Learning to see if there is an existing asset you can leverage.

DePaul has a small army of instructional designers to help you. On the online teaching page you can find the information, resources, and webinars that have created for faculty.

You can make a virtual appointment to speak with an expert. The experts can help you understand both the technology and pedagogy behind teaching online.

Or you can visit the Teaching Commons and peruse the teaching guides that are curated there.

If you feel that your D2L expertise needs some improvement, you can enroll the self-paced D2L essentials. This course provides an introduction to the key features of Desire2Learn, DePaul’s learning management system.

You may find it easier to merge D2L courses if teaching multiple sections of the same course. This means you only have to use one course to teach multiple sections. The process to follow is:

  • In your D2L course, click on “Edit Course” and select “D2L Request Forms.”
  • Click on “Combine Course.”
  • Choose your “Primary Course.”
  • Select the “To be combined” courses.
  • Click on “Submit.
  • Click on “Submit."

To make it easier for your students to read, write for the Web. This incorporates the use of:

  • Short sentences
  • Short paragraphs
  • Active language
  • Simple structure
  • Headings
  • Bullets

Everything you need to know about teaching is documented in DePaul’s Teaching Commons. Where you can also find information on the various training and personal development opportunities at DePaul.

4: Technology Solutions

DePaul provides email accounts to all students. These email used to take the format of username@mail.depaul.edu. The email system is now referred to as BlueM@il, and uses the same format that faculty and staff use for they email: username@depaul.edu.

Sending email from BlueM@il to BlueM@il accounts ensures delivery. Any email that comes from outside of DePaul will have the text '[Ext]' added to the beginning of the subject line of the email. This change is intended to help DePaul employees better identify emails coming from senders outside of DePaul. This may help you recognize phishing and spam email. Phishing and spam email can be forwarded to security@depaul.edu.

DePaul faculty, staff, and student employees can sync their employee email and calendar with their smartphones and other devices.

Office 365 ProPlus is a downloadable version of Office available through Office 365 for Education. Faculty , staff, and students are eligible to receive Office 365 ProPlus for installation on their home computer and personal mobile devices. This installation is licensed for home use only. It is not intended for use on DePaul owned devices. In addition, faculty, staff, and students are able to purchase or lease discounted software here.

EndNote is citation management software, used to manage bibliographies and references when writing essays and articles. DePaul has a site license for the EndNote. EndNote is available on all the lab machines, but is also available for download for home use. You can download via DePaul’s webdrive at: https://webdrive.depaul.edu/ 

Qualtrics is an experience management platform, but is routinely used by academics as a powerful survey research tool. Qualtrics is a deep product. You are unlikely to find someone versed in all aspects of what the software does, and how it works. DePaul’s helpdesk is not geared up to support this product, but Qualtrics has excellent documentation and online support. Additionally, LinkedIn Learning (formerly Lynda.com) has some excellent video tutorials that may be of value to you.

The Apporto Virtual Lab is a cloud-based virtual Windows desktop, with pre-loaded software titles for use with your coursework . This service, available to students and faculty through Apporto, can be accessed with any HTML5 compatible browser. You can find a more detailed overview, including links to instructions and available software on the Help Desk Service Portal.

As part of DePaul's Office 365 for Education offering, students can take advantage of up to 5TB of cloud storage using the Office 365 OneDrive service. Backing up your files here is highly advised.

All DePaul students, staff and faculty members can use Zoom for: hosting online and video meetings; recording meetings; accessing their cloud recordings; instant messaging. DePaul students, faculty and staff may invite anyone to participate in Zoom meetings that they host.

Wireless internet is available on all DePaul campuses. There are wireless access points installed in all DePaul buildings, and wireless is accessible from most DePaul classrooms and labs. Instructions on how to connect can be found here:

  • eduroam: This is the preferred secure network that you should connect to. The eduroam network is available at numerous universities, allowing you to login at many locations. For a list of partner institutions please visit: https://www.eduroam.us
  • dpupsk: For “legacy” devices
  • depaul: Guest network. You will need to be “sponsored” by a DePaul employee to have access.

DePaul students, faculty, and staff can log into LinkedIn Learning for unlimited free access to a vast online library of instructional videos covering the latest software, creative, and business skills. Microsoft Office, Adobe Creative Suite, social media, web design, animation, photography, audio and video production, project management, and a wide range of other topics are covered.

Quizzes in online courses can be secured with Respondus Monitor to ensure the integrity of the midterm and final exams. In these cases the midterm and final exams will not be available to students unless the Respondus Monitor system is used. Respondus Monitor works with a web-camera and microphone either built-in or attached to the computer. These devices identify the student and capture video and audio throughout the exam. Videos will be used for the purpose of establishing if any suspicious activity occurred during the test. The system uses AI to make an initial review of the exam videos. Faculty then verify the results.

5: Technology Support

Technology support is provided to the university community by the Helpdesk. Every classroom has a telephone adjacent to the podium, with a quick dial to the Helpdesk.

You can also contact the Helpdesk via email or the Helpdesk web portal.

  1. +1 (312) 362-8765
  2. helpdesk@depaul.edu
  3. helpdesk.depaul.edu

Faculty instructional technology support is provided by the Center for Teaching and Learning. The FITS@depaul.edu email is the main route for faculty support.

You can schedule time to meet with an expert via Zoom via the FITS scheduling tool.

The Genius Squad is DePaul's premiere support service for all current students. The Genius Squad offers FREE technical service and support for desktops, laptops, phones, tablets, and other personal electronic devices. The desk is staffed by some of DePaul's most technically adept students, many of whom are currently enrolled in our College of Computing and Digital Media, so you can trust that they'll have the answers you need.

6: Video Production

The Driehaus College of Business’ Video Services is here to help faculty in their teaching, research, and service to DePaul, our students, and to the academic community at large.

We operate multiple studios at the same location, with multiple options:

1. Main studio. Longer turnaround. Generally best for faculty introductions and interviews.
2. Mini-Studio. Designed for quicker turnaround. Generally best for video lectures.

We are located on the 8th floor of the DePaul Center (1 East Jackson Blvd., Chicago, IL 60604). To visit, take a left after coming out of the elevators, and look for the offices under the stairs to the 9th floor. There is no doorbell at the front door for Suite 8100, so please knock.

Theophilus Jamal, the Video Producer for the College of Business, will coordinate the production of your lecture video or biographical introduction. Contact him (ojamal@depaul.edu) to schedule time in the studio.

  • Theophilus Jamal, Video Producer
  • Email: ojamal@depaul.edu
  • Office: +1 (312) 362-7251
  • Location: DPC 8100

7: Teaching Advice