Documentum WorkSpace is a robust, powerful environment that provides the full complement of document management services to coordinators -- the users in your enterprise who create and define the business policies or coordinate the document processes that drive your business. Coordinators can navigate a Docbase using WorkSpace or, through application integration, their familiar desktop applications.
Documentum SmartSpace is a client/server product that delivers basic document management functionality to contributors, users who create and contribute to business-critical documents and Web pages. SmartSpace makes it easy for contributors to provide critical content and participate in the processes that make your business a success. SmartSpace features its own user interface and, like WorkSpace, supports application integration -- providing Docbase access from standard desktop applications.
Documentum SmartSpace Intranet
Documentum SmartSpace Intranet enables contributors to perform a range of document management tasks and contribute content over the Web. SmartSpace Intranet enables contributors with Web browsers to navigate a Docbase's cabinets and folders and check documents in and out -- all over an intranet. SmartSpace Intranet features an intelligent user interface that automatically shows the actions and views appropriate for a given document.
Documentum ViewSpace Intranet is designed for document consumers -- the authorized users both inside and outside your organization who rely on quick, easy access to personalized information to do their jobs. With ViewSpace Intranet, Web browser users can access and view documents in a Docbase quickly and easily. Like SmartSpace Intranet, ViewSpace Intranet features an intelligent user interface that automatically shows the actions and views appropriate for a given document.
As an integrated server of the Documentum Enterprise Document Management System 98 (EDMS 98), Documentum RightSite extends document management to the Web by linking the process for sharing enterprise information to the corporate Intranet or Internet. Using RightSite, you can deliver updated, enterprise information on demand via corporate Intranets, tailor the information to meet the requirements of different users, and automate the process for managing Web content.
Extending True Enterprise Document Management to the Web
The Docbase -- the DocPage-Server controlled document repository -- is at the heart of the Documentum Enterprise Document Management System (EDMS 98). By combining extensible document, object, workflow, Web, and relational technologies, the Docbase creates a powerful distributed document repository. Driven by business rules, the Docbase replaces the passive file systems typically used to store and manage Web information with a dynamic repository that guarantees the integrity of ever-changing information. Every Web page is stored in the Docbase as a Docobject, which encapsulates not only the page's content but also its attributes such as versions, renditions, formats, workflow, security, and relationships. Instead of publishing static Web pages, RightSite lets you dynamically assemble and deliver different content to different users according to access rules defined in the Docbase.
Automated Link Creation and Deletion
Delivering the appropriate version and rendition of a Web page is only useful when all associated hyperlinks point to correct information. In the past, updating hyperlinks was an inefficient, manual task that did not ensure integrity of all links. RightSite automates the process of link creation and deletion to guarantee link integrity.
This feature improves how organizations update Web information. To add a new press release, for example, Webmasters typically must create new links for all pages that point to it. Links within the press release itself must point to the proper supporting documents. Likewise, all links must be deleted when the press release is removed. With RightSite, a WebQL query replaces the static links on pointer pages. WebQL is a published set of HTML directives for dynamic page assembly. The WebQL query specifies the addition of a link for all press releases created within the last six months. Now every new press release is tagged with the correct attributes and a link appears automatically the next time the pointer page is accessed. The link automatically drops off after six months or when the press release is deleted.
Automatically Delivers the Right Version to the Right Person
In Web applications, a URL is a static link that points to a static version of a document. In a RightSite-powered site, the URL is a Virtual Link. When a user clicks on a link, RightSite's Virtual Link Processor performs an intelligent retrieval from the Docbase. The URL passes from the Web server to RightSite, where the Virtual Link Processor retrieves the correct version and rendition of the page for that user based on pre-determined business rules.
For example, this feature enables a manufacturer to deliver in any format (i.e., HTML or Portable Document Format/PDF) the version of a standard operating procedure (SOP) that was current when a specific product lot was created. In a traditional Web application, each version of the SOP must be maintained as a separate Web page with its own URL and format. With RightSite, however, a user simply requests a specific date; the system automatically delivers a PDF rendition of the appropriate version of the SOP.
Automatically Assembles Content to Fit Business Requirements
Through a combination of server-based business rules and attributes, the Dynamic Page Assembly feature assembles the appropriate Web pages based on a requesting user's rights and profile. In a Web environment, this has endless applications. Imagine that you want to implement a customer support Web site for both released and beta products featuring dynamically generated hyperlinks to product information. Without RightSite, the only security option is to display a link to the beta product information and then deny access to customers who do not have permission to see it. RightSite, however, uses WebQL to dynamically assemble the page and show only the appropriate links, so links to the beta product information never appear for customers who do not have the right to see it.
In another example, the manufacturer of a complex product such as an aircraft wants to deploy a Web site to deliver maintenance procedures to customers. In a traditional Web application, the same procedures are delivered to every customer regardless of the individual configuration forcing customers to spend time weeding out their appropriate procedures. With RightSite, however, the appropriate maintenance procedures are dynamically created for each customer based on that customer's particular configuration.
Guarantees That Security Is Maintained
RightSite's Virtual Session Manager (VSM) establishes and maintains sessions for Web users and applies appropriate security based on the user's identity. The VSM also ensures that users will not have to log in for each page they access. Appropriate and configurable time-outs ensure that proper security is maintained even if users leave their applications unattended.
Contribute Content and Manage Documents via Web Browsers
With Documentum SmartSpace Intranet, a RightSite application, users can create, modify and delete content as well as participate in workflows over the Web. Workflow participation includes the ability to create, review, release, and manage enterprise documents. SmartSpace Intranet also lets content contributors perform both attribute and full-text searches on Web pages, view them, and check them into and out of a Docbase for versioning. In addition, you can enable these document management capabilities from a custom client developed using published APIs. Other client products complement SmartSpace Intranet, including Documentum ViewSpace Intranet for document consumers and Documentum SiteSpace for anonymous users. In all cases, users access documents from Web browsers, custom client interfaces, or directly from their desktop applications.
RightSite's DocPage Services Manager exposes all of the robust document management services of the DocPage Server, including library services, workflow, Virtual Document management, searching, security, and more, to Web developers. That enables rapid development of custom Intranet applications that reflect your business policies, procedures and standards. Using RightSite library services, which include version control for document status as well as document content, you can easily publish the approved version for global access but restrict access to a newer, work-in-process version.
Turn Your Web Servers into Knowledge Servers
RightSite is the only solution that preserves the integrity of information across all Web pages, lets you reuse the knowledge in Web pages to improve productivity, and integrates with your existing technology infrastructure and business procedures. RightSite ensures integrity of Web content by extending the services of the DocPage Server to guarantee security, improve the quality and currency of content, and reduce maintenance costs. Its Dynamic Page Assembler and Virtual Link Processor preserve the many hyperlinks associated with an Intranet, replacing the labor-intensive task of ensuring that links always point to the appropriate version of every page.
System Requirements
RightSite works in conjunction with the DocPage Server 3.x and above, and runs on the same machine as your HTTP server.
SUPPORTED HTTP SERVERS
Microsoft Internet Information Server 3.x and 4.x on Windows NT 4.0
Netscape FastTrack Server 2.x, Enterprise Server 2.x/3.x on Windows NT 3.51, 4.0 Sun
Solaris 2.4, 2.51, HP-UX 10.0.1, 10.10, 10.20, and IBM AIX 4.1, 4.2.
DMCL
The DMCL is the Application Programming Interfaces (API) that enables clients to access
the DocPage Server
Web Products
SmartSpace, ViewSpace, and custom web applications connect to an HTTP Server using a
traditional Web browser on the desktop. A Web application developer creates a custom
application for Consumers or Contributors. The HTTP Server sends requests to
Documentum’s RightSite Server. RightSite sends requests to the DocPage Server.
Software on the Server Side
1. An HTTP Server handles incoming http requests;
2. An HTTP Server (software) typically resides on powerful Web server (hardware);
3. How Documentum RightSite fits in:
1) an HTTP Server can pass requests to RightSite;
2) RightSite makes request to the DocPage Server to retrieve
information from the Docbase.